Disaster Preparedness

We work with our member healthcare providers to ensure that if a disaster strikes, we all have the resources and tools to respond.

Our disaster preparedness activities include:

  • Convening member involvement as they undertake regional exercises to test hospital readiness and identify where efforts should be focused to enhance our response capabilities.
  • Coordinating federal grant dollars for hospitals in their preparation and planning efforts for disasters.
  • Representing the region’s hospitals with other response partners such as EMA, Fire/EMS, Communications, Public Health, Homeland Security, and others. We hold a seat at both the Hamilton County Emergency Operations Center (EOC) and the Regional EOC during an emergency to support the hospitals in their response efforts.
  • Coordinating mutual aid agreements among the hospitals for the sharing of resources and assets during a time of need.
  • Storing and maintaining a regional cache of supplies and equipment to quickly augment the hospitals in the most extreme cases.
  • Providing educational opportunities and open forums for discussion about safety and security, as well as occupational and environmental safety and health issues.

For more information, contact Tonda Francis, VP Regional Coordination and Clinical Initiatives, or Sarah Moore, Coordinator, Emergency Preparedness and CCPS.

Disaster Preparedness Coalition

The Disaster Preparedness Coalition is a group of multidisciplinary agencies and organizations who collaborate in order to prepare for, respond to, and recover from disasters, mass casualty incidents, public health emergencies or other catastrophic incidents. The region served by the DPC includes southwest Ohio, northern Kentucky, and southeast Indiana, bringing together a multiagency and multidisciplinary group of entities and individuals to promote, consolidate, and collaborate in a unified response to emergencies affecting the region. The DPC will enhance the region’s ability to achieve emergency preparedness capabilities recommended by the U.S. Department of Health and Human Services and the Office of the Assistant Secretary for Preparedness and Response.

As a planning entity, the three states represented in the Coalition collaborate on preparedness, planning, and other interstate issues which include but are not limited to information sharing, networking, and sharing best practice.

The goal of the DPC is to promote and enhance the emergency preparedness and response capabilities of healthcare entities through:

  • Building partnerships to support health preparedness.
  • Engaging with community organizations to foster public health, medical, and mental/behavioral health networks.
  • Facilitating communication, information and resource sharing.
  • Promoting situational awareness among DPC members.
  • Coordinating training, drills, and exercises.
  • Strengthening medical surge capacity and capabilities.
  • Assisting emergency management and Emergency Support Function (ESF) #8 partners.

Membership in the DPC is open to all entities or individuals that agree to work collaboratively on healthcare preparedness and emergency response activities. For more information contact: Sarah Moore (smoore@healthcollab.org) or Tonda Francis (tfrancis@healthcollab.org)


EMS Protocol websites – UPDATED FOR 2017

Communication Strategy and Resources

The Health Collaborative has established a communication strategy for coordinating the information flow among member hospitals in a disaster situation.

We manage a communication system used to give hospitals early notification of a mass casualty or hazardous materials situation and that allows hospitals to report in-house and emergency department capacity to Emergency Medical Responders (EMS). This early notification and coordination of medical resources are intended to ensure that victims/patients are:

  • Transported to the facilities most able to quickly stabilize their conditions
  • Relatively evenly distributed among receiving hospitals, especially those closest to the incident
  • Taken to hospitals that are prepared to manage any contamination in a manner that protects staff and the facility

Various tools and resources are used to coordinate communication in the most timely and efficient manner possible:

  • Disaster Net Radio – used to coordinate communications regarding the distribution of victims/patients in mass-casualty or hazardous materials situations in the most timely, systematic and efficient manner possible.
  • SurgeNet (housed on this website; see banner at top of page) – used by hospitals to enter their capability for response, including Local Mass Casualty Incident (LMCI) and National Disaster Medical System (NDMS) data.
  • MARCS (Multi-Agency Radio Communication System) – an 800 MHz radio and data network that utilizes state-of-the-art trunked technology to provide statewide interoperability in digital clarity to its subscribers throughout Ohio and a 10-mile radius outside of Ohio. The MARCS system provides statewide, secure, reliable public service wireless communication for public safety and first responders.
  • Disaster Preparedness and Collaboration Portal – portal for sharing and accessing documents and resources.
  • OH Trac-Patient Tracking – statewide application used to track patients and assist with family reunification

Tristate Medical Reserve Corps

The local health district works with national, state and local governments and civic agencies to develop and coordinate disaster response for a variety of hazards – ranging from natural disasters to explosive, nuclear, biological and chemical terrorism. Volunteers are needed to provide assistance and depth to existing response teams.

The Tristate Medical Reserve Corps (TMRC) is a volunteer group that brings health professionals and others together to support local public health and emergency and medical services. The TMRC includes representatives from three states (Ohio, Kentucky and Indiana) and serves a 21-county region.

For more information regarding the TMRC, contact Robin Thomas, Regional Emergency Preparedness Coordinator at the Health Collaborative, or call your local public health department and ask for the TMRC representative.

TMRC Summer Newsletter 2016Click to download

Trauma Information

The Health Collaborative’s Tristate Trauma Coalition (TSTC) Committee works with local trauma centers, emergency rooms, and EMS agencies to ensure patients are receiving the most adequate care. Multiple components come together in treating and educating the community and hospitals: trauma registry, performance improvement, injury prevention, and provider education.

View TSTC CharterClick to view charter

Regional Trauma Registry

The Tristate Trauma Coalition Regional Trauma Registry maintains demographic, clinical and outcome data that can be used to improve trauma care in the region. The Health Collaborative collects, validates and analyzes this trauma and injury data from participating hospitals in the region.  The information is used to make recommendations that help improve the overall trauma care throughout the region.

Hospitals in the Tristate that are Accredited Trauma Centers by the American College of Surgeons (ACS) include:

  • UC Health – University of Cincinnati Medical Center – Level 1 Adult Trauma Center
  • Cincinnati Children’s Hospital Medical Center – Level 1 Pediatric Trauma Center
  • Premier Health- Atrium Medical Center – Level 3 Adult Trauma Center
  • TriHealth- Bethesda North Hospital – Level 3 Adult Trauma Center
  • UC Health – West Chester Hospital – Level 3 Adult Trauma Center

A regional registry provides several benefits to participating hospitals and the public. When a trauma registry exists at a regional level:

  • Hospitals can receive their own data for trending purposes.
  • Hospitals can use the regional data to benchmark their effectiveness against other hospitals in the region.
  • Participation allows for quality improvement and quality assurance to improve care delivered to trauma victims in the Tristate

The TSTC Regional Trauma Registry also serves as a repository to State Trauma Registries to facilitate the transfer of trauma data as mandated by law. Confidentiality of patients and hospitals is maintained within the Regional Registry and when exporting required data to the State Registry.

2015 Tristate Trauma Registry Annual ReportClick to view report

 Regional Performance Improvement

This area is currently under construction. Please check back soon for updates.

Regional Injury Prevention

The Tristate Trauma Coalition works with all regional trauma centers and local community groups to educate the public on many ways to prevent traumatic injuries. TSTC has partnered with Hamilton County Public Health to provide a quarterly analysis and synopsis on factors related to Injury Prevention in Hamilton County.

Fall-related injuries

Falls by older adults out in the community and in their homes is part of an alarming trend in the Tristate region. Newly released data from the Tristate Trauma Registry show that nearly half of all trauma-related injuries were caused by a fall. Among all fall-related injuries, 52 percent of falls were experienced by persons age 65 and older.  Even more alarming, 67 percent of all falls occur within the home.

Fall-related injuries can occur to people of any age, but for older adults decreased physical motor skills and simple environmental hazards in homes can contribute to the risk of experiencing a fall.

Resources for older adults in the Tristate region
Senior Adult Fall Education brochureDOWNLOAD
Whole Home ModificationsDOWNLOAD
National Council on AgingVIEW WEBSITE
Centers for Disease Control and Prevention – STEADI (Stopping Elderly Accidents, Deaths & Injuries) Tool Kit for Health Care ProvidersVIEW WEBSITE
Ohio Department of Aging: Steady U: Preventing Falls One Step at a TimeVIEW WEBSITE

Trauma Education

The Health Collaborative offers a wide variety of presentations, workshops, speaker series and panels, continuing education classes, and events to help your organization improve quality, efficiency, and organizational effectiveness. Trauma education and continuing education courses are open to our members and non-members throughout the healthcare provider community in the Greater Cincinnati and Northern Kentucky region.

Trauma-related courses include:

For information and to register for any of these or other courses offered by The Health Collaborative, please visit our Training and Events page.
Questions? Please contact Kelly Harrison, Regional Trauma Coordinator.